E Estate-HQ
64+ features · no add-ons · no per-user fees

Everything a UK letting agent needs

From tenancy creation to rent collection, compliance reminders to landlord statements — Estate-HQ has the full lifecycle built in.

Properties & portfolios

  • Property records (HMO, BTL, commercial)
  • Multi-unit / block management
  • Property photos with galleries
  • Landlord ownership splits (% pivots)
  • Per-property certificate vault
  • Full address + postcode autocomplete
  • HMO licence tracking & warnings
  • Property listing public pages

Tenancies & agreements

  • Tenancy lifecycle (draft → active → ended)
  • Agreement template builder
  • Merge fields & reusable clauses
  • PDF generation with your logo
  • Multi-party e-signature workflow
  • Section 21/8 notice tracking
  • Joint & sole tenancies
  • Tenancy renewal engine

Rent & money

  • Auto-generated rent schedules
  • Manual & bulk payment recording
  • Arrears tracking & alerts
  • Landlord statement PDFs
  • Property fees & deductions
  • Deposit register (DPS/MyDeposits/TDS)
  • Contractor invoice tracking
  • Per-tenancy account ledger

Compliance & reminders

  • EPC certificates + expiry alerts
  • Gas safety (CP12) reminders
  • EICR + portable appliance testing
  • How-to-Rent auto-attach
  • Right to Rent (RTR) tracking
  • HMO licence renewal alerts
  • Selective licensing schemes
  • Council inspection records

Maintenance & contractors

  • Maintenance ticket board
  • Contractor assignment & quotes
  • Landlord approval workflow
  • Photo-attached job reports
  • Email/SMS dispatch
  • Tenant-side issue submission
  • Recurring maintenance schedules
  • Per-contractor performance stats

Communication

  • In-app messaging (real DB threads)
  • Bulk email to landlords/tenants
  • Per-agency SMTP from your own domain
  • Template-driven notifications
  • Email log + bounce tracking
  • PDF document delivery
  • Tenant/landlord/contractor portals
  • Branded email signatures

Team, branches & roles

  • Up to unlimited branches (Agency plan)
  • Per-branch data isolation
  • Role-based permissions
  • Per-user branch access lists
  • Live branch switcher in topbar
  • Owner / manager / staff roles
  • Portal invitations (signed links)
  • Two-factor authentication (Google Authenticator)

Hosted & secure

  • Zero install — sign up & log in
  • UK-based hosting with daily backups
  • Free SSL on your subdomain (and custom domains)
  • Encrypted secrets at rest
  • Full audit log on every action
  • GDPR data export & deletion tools
  • Automatic updates — always on the latest version
  • 99.9% uptime target

Ready to try Estate-HQ?

From £29/month. 30-day free trial — no card required. Cancel any time.

Hosted in the UK · Daily backups · Cancel anytime · Secure checkout via Revolut